WAME eLearning Program Sections, Authors, and References: II. Journal and Editorial Office Operations

The following information is excerpted from the WAME eLearning Program. Sign up to access the full content. 

1. Journal Mission Statements

Christine Laine, MD, MPH; Editor in Chief, Annals of Internal Medicine; Past President, WAME

  • How and when to write a mission statement, why, and for whom

References
1. Journal Information. PLOS Medicine. http://journals.plos.org/plosmedicine/s/journal-information Accessed January 22, 2024.
2. About NEJM. N Engl J Med. http://www.nejm.org/page/about-nejm/history-and-mission Accessed January 22, 2024.


2. Editorial Team and Editorial Board

Ana Marušić, MD, PhD; Coeditor in Chief, Journal of Global Health, Department of Research in Biomedicine and Health, Center for Evidence-based Medicine, University of Split School of Medicine, Split, Croatia

Matko Marušić, MD, PhD (3); Founding Editor, Editor Emeritus, ST-OPEN, University of Split, Split, Croatia

  • Roles of the editorial team for small and large journals and the editor's relationship with them; types of editorial boards and their roles and responsibilities

References

1. Marušić M, Mišak A, Kljaković-Gašpić M, Fišter K, Hren D, Marušić A. Producing a scientific journal in a small scientific community: an author-helpful policy. Int Microbiol. 2004;7:143-7.

2. Mišak A; Marušić M, Marušić A. Manuscript editing as a way of teaching academic writing: experience from a small scientific journal. J Second Language Writing. 2005;14:122-131.

3. Smith R. Can medical journals lead or must they follow? Med J Aust. 2005;183:665-8.

4. Ombudsperson. The Lancet. https://www.thelancet.com/ombudsperson Accessed January 22, 2024.

5. Ethics committee. BMJ. http://www.bmj.com/about-bmj/advisory-panels/ethics-committee Accessed January 22, 2024.

6. Petrovečki M, Scheetz MD. Croatian Medical Journal introduces culture, control, and the study of research integrity. Croat Med J. 2001;42:7-13.

7. Marušić M, Bosnjak D, Rulic-Hren S, Marušić A. Legal regulation of the Croatian Medical Journal: model for small academic journals. Croat Med J. 2003;44:663-73.
 

3. Manuscript Tracking and Electronic Manuscript Processing Systems

Farrokh Habibzadeh, MD; Past President, WAME; Editorial Consultant, The Lancet; Associate Editor, Frontiers in Epidemiology; Founder and Former Editor, The International Journal of Occupational and Environmental Medicine

  • How to track submitted manuscripts; the features of manuscript tracking systems and how to use them; and for journals without a publisher, a particular focus on use of Open Journal Systems 

References

1. Sample Letters Organized by Recipient. Council of Science Editors. https://cse.memberclicks.net/sample-letters-organized-by-recipient Accessed January 22, 2024.
2. Sample Letters Organized by Subject. Council of Science Editors. https://cse.memberclicks.net/sample-letters-organized-by-subject Accessed January 22, 2024.
3. Disclosure of Interest. ICMJE. http://www.icmje.org/conflicts-of-interest/ Accessed January 22, 2024.
4. WAME Manuscript Checklist. WAME. https://wame.org/manuscript-submission-checklist Accessed January 22, 2024.
5. Editorial Manager. Aries Systems. https://www.ariessys.com/software/editorial-manager/ Accessed January 22, 2024.
6. Scholar One. Clarivate. https://clarivate.com/products/scholarone/ Accessed January 22, 2024.
7. Open Journal Systems. Public Knowledge Project. https://pkp.sfu.ca/ojs/ Accessed January 22, 2024.
8. Download and Install OJS. Public Knowledge Project. https://pkp.sfu.ca/ojs/ojs_download/ Accessed January 22, 2024.
9. Learning OJS 3: A Visual Guide to Open Journal Systems. PKP|Docs https://docs.pkp.sfu.ca/learning-ojs/ Accessed January 22, 2024.
10. Community Forum. PKP. https://forum.pkp.sfu.ca/ Accessed January 22, 2024.
11. PKP Preservation Network. https://pkp.sfu.ca/pkp-pn/ Accessed January 22, 2024.
12. Citation File Validator. PubMed Data Management. US National Library of Medicine. http://www.ncbi.nlm.nih.gov/pubmed/citcheck/ Accessed January 22, 2024.

 

4. Mentoring Editors, Reviewers, Authors

Christine Laine, MD, MPH; Editor in Chief, Annals of Internal Medicine; Past President, WAME (USA)

  • The editor's responsibilities for training and mentoring editors, helping reviewers provide better reviews, and what role to play in mentoring authors

References

1. CSE Short Courses. Council of Science Editors. https://www.councilscienceeditors.org/short-courses Accessed January 22, 2024.

2. Seminars and Training. EASE. https://www.ease.org.uk/training/seminars-and-training/ Accessed January 22, 2024.

3. Membership fee waivers and reductions policy. COPE. http://publicationethics.org/files/Membership_fee_waivers_and_reductions_policy.pdf Accessed January 22, 2024.

4. Schroter S, Black N, Evans S, et al. Effects of Training on Quality of Peer Review: Randomised Controlled Trial. BMJ. 2004;328:673.

5. Callaham ML, Knopp RK, Gallagher EJ. Effect of Written Feedback by Editors on Quality of Reviews: Two Randomized Trials. JAMA. 2002;287(21):2781-2783. doi:10.1001/jama.287.21.2781

6. Callaham ML, Wears RL, Waeckerle JF. Effect of Attendance at a Training Session on Peer Reviewer Quality and Performance. Ann Emerg Med. 1998;32(3 Pt 1):318-22.

7. A beginner’s guide to peer review: Part One. Research in progress blog. BioMedCentral. https://blogs.biomedcentral.com/bmcblog/2015/05/13/beginners-guide-peer-review-part-one/ Accessed January 22, 2024.

8. A beginner’s guide to peer review: Part Two. Research in progress blog. BioMedCentral. https://blogs.biomedcentral.com/bmcblog/2015/06/08/beginners-guide-peer-review-part-two/ Accessed January 22, 2024.

9. An Introduction to Peer Review. Clarivate. https://webofscienceacademy.clarivate.com/learn/course/external/view/elearning/119/an-introduction-to-peer-review Accessed January 22, 2024.

10. Chatbots, Generative AI, and Scholarly Manuscripts: WAME Recommendations on Chatbots and Generative Artificial Intelligence in Relation to Scholarly Publications. WAME. https://wame.org/page3.php?id=106 Accessed January 22, 2024.

11. AuthorAID. https://www.authoraid.info/en Accessed January 22, 2024.

12. Statistics Without Borders. https://www.statisticswithoutborders.org Accessed January 22, 2024.


5. Attracting Manuscript Submissions

Jose Florencio Lapeña Jr, MA, MD; Secretary, WAME; Editor, Philipp J Otolaryngol Head Neck Surg; Professor of Otorhinolaryngology, University of the Philippines Manila, Charter President, Philippine Association of Medical Journal Editors [PAMJE]

  • How to attract the best possible manuscript submissions to the journal, by building the journal's reputation and not overpromising or spamming authors

References

1. Journal Editors: Attracting Submissions. Editor Resources. Wiley. https://www.wiley.com/network/journaleditors/editorresources/attracting-submissions Accessed April 28, 2023.

2. Padula D. 3 Steps to Attract More Quality Submissions to Your Scholarly Journal. Scholastica. February 23, 2016. https://blog.scholasticahq.com/post/3-steps-to-attract-more-quality-submissions-to-your-scholarly-journal/ Accessed April 28, 2023.

3. WAME Professionalism Code of Conduct. World Association of Medical Editors. May 12, 2016. http://www.wame.org/wame-professionalism-code-of-conduct Accessed April 28, 2023.

4. Publishing Quality Content. Journal Editor Gateway. Sage Publishing. https://us.sagepub.com/en-us/nam/publishing-quality-content Accessed April 28, 2023.

5. Journal Editors: Enhancing Discoverability. Editor Resources. Wiley. https://www.wiley.com/network/journaleditors/editorresources/enhancing-discoverability Accessed April 28, 2023.

6. Calcagno V, Demoinet E, Gollner K, Guidi L, Ruths D, de Mazancourt C. Flows of research manuscripts among scientific journals reveal hidden submission patterns. Science. 2012;338(6110):1065-9. DOI: 10.1126/science.1227833

7. Gunter C. How journals can attract (and keep) the best papers. Annual Meeting Reports, Laird A (Chair), Goodman L, O’Connell EJ, Grant JM (Panelists). Science Editor. 2001;24(6):192.

8. Soliciting article submissions. Author & Editors. Springer. https://www.springer.com/gp/authors-editors/editors/soliciting-contributions/32706 Accessed April 28, 2023.

9. COPE, DOAJ, OASPA, WAME. Principles of Transparency and Best Practice in Scholarly Publishing — English. https://doi.org/10.24318/cope.2019.1.12 https://wame.org/principles-of-transparency-and-best-practice-in-scholarly-publishingAccessed April 28, 2023.

10. Guest edited collections best practice. COPE. https://publicationethics.org/resources/discussion-documents/guest-edited-collections Accessed November 14, 2023.

11. Cagan R. The San Francisco Declaration on Research Assessment. Dis Model Mech. 2013;6(4):869-70. DOI: https://doi.org/10.1242/dmm.012955 http://dmm.biologists.org/content/6/4/869.long Accessed April 28, 2023.


6. Starting a New Journal

Margaret A. Winker, MD; Trustee and Past President, WAME

  • Considerations when starting a new journal, including why to start a new journal, best practices and first steps, and creating an Editorial Board

References

1. International Network for Advancing Science and Policy (INASP). Handbook for Journal Editors. 2018 https://www.inasp.info/sites/default/files/2018-04/INASP%20-%20Editors%20Toolkit%20-%20DIGITAL.pdf Accessed January 9, 2024.

2. Ng JY, Cobey KD, Ahmed S, Chow V, Maduranayagam SG, Santoro LJ, et al. Recommendations and guidelines for creating scholarly biomedical journals: A scoping review. PLoS ONE. 2023;18(3): e0282168. https://doi.org/10.1371/journal.pone.0282168Accessed January 9, 2024.

3. WAME Professionalism Code of Conduct. WAME. May 12, 2016. http://www.wame.org/wame-professionalism-code-of-conductAccessed September 23, 2023.

4. COPE, DOAJ, OASPA, WAME. Principles of Transparency and Best Practice in Scholarly Publishing — English. https://doi.org/10.24318/cope.2019.1.12 http://wame.org/principles-of-transparency-and-best-practice-in-scholarly-publishingAccessed September 23, 2023.

5. Core practices. COPE. 2017. http://publicationethics.org/resources/code-conduct Accessed September 23, 2023.

6. Sample Job Description for an Editor. Appendix. 2.1 Editor Roles and Responsibilities. CSE. https://www.councilscienceeditors.org/index.php?option=com_content&view=article&id=103:2-1-editor-roles-and-responsibilities&catid=20:site-content Accessed September 23, 2023.

7. Cochran A. Nuts and Bolts: The Super Long List of Things to Do When Starting a New Journal. August 2, 2016. Scholarly Kitchen. https://scholarlykitchen.sspnet.org/2016/08/04/nuts-and-bolts-the-super-long-list-of-things-to-do-when-starting-a-new-journal/ Accessed September 23, 2023.

8. Journal Citation Reports: Journal Title Changes. Feb 5, 2019. Clarivate. https://support.clarivate.com/ScientificandAcademicResearch/s/article/Journal-Citation-Reports-Journal-Title-Changes?language=en_US Accessed September 23, 2023.

9. Huggett S. What's in a name: Journal rebranding and its consequences on citations. Research Trends. 2011;1(21): Article 3. https://www.researchtrends.com/researchtrends/vol1/iss21/3/ Accessed September 23, 2023.

10. ISSN, the major principles. ISSN. https://www.issn.org/understanding-the-issn/assignment-rules/issn-the-major-principlesAccessed September 23, 2023.

11. Become a member. CrossRef. https://www.crossref.org/membership/ Accessed September 23, 2023.

12. Annual membership fees. Fees. CrossRef. https://www.crossref.org/fees/#annual-membership-fees Accessed September 23, 2023.

13. Guest edited collections best practice. COPE. https://publicationethics.org/resources/discussion-documents/guest-edited-collections Accessed November 11, 2023.

14. Supplements, Theme Issues, and Special Series. Recommendations. ICMJE. https://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/supplements-theme-issues-and-special-series.html Accessed September 23, 2023.

15. 2.1.7 Supplements, Special Series, or Calls for Papers. 2.1 Editor Roles and Responsibilities. CSE. September 6, 2021. https://www.councilscienceeditors.org/index.php?option=com_content&view=article&id=103:2-1-editor-roles-and-responsibilities&catid=20:site-content Accessed September 23, 2023.

16. Ombudsperson. Lancet. https://www.thelancet.com/ombudsperson Accessed September 23, 2023.

17. Journals and the Media. Recommendations. ICMJE. http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/journals-and-the-media.html Accessed September 23, 2023.

18. Duplicate and Prior Publication. Overlapping Publications. Recommendations. ICMJE. http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/overlapping-publications.html#two Accessed September 23, 2023.

19. 2. Data Sharing. Clinical Trials. Recommendations. ICMJE. http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/clinical-trial-registration.html#two Accessed September 23, 2023.

20. Research data. Elsevier. https://www.elsevier.com/about/our-business/policies/research-data Accessed September 23, 2023.

21. Data Availability. PLOS Medicine. https://journals.plos.org/plosmedicine/s/data-availability Accessed September 23, 2023.

22. 1. Registration Clinical Trials. Recommendations. ICMJE. https://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/clinical-trial-registration.html#one Accessed September 23, 2023.

23. EQUATOR Network. https://www.equator-network.org Accessed September 23, 2023.

24. Submission Methods. NIH Public Access Policy. https://publicaccess.nih.gov/submit_process.htm Accessed September 23, 2023.

25. CLOCKSS. https://www.clockss.org/clockss/Home Accessed September 23, 2023.

26. PubMed Central. NIH National Library of Medicine. https://www.ncbi.nlm.nih.gov/pmc/ Accessed September 23, 2023.

27. Laine C, Winker MA. Identifying Predatory or Pseudo-Journals. WAME. February 18, 2017. http://wame.org/identifying-predatory-or-pseudo-journals Accessed September 23, 2023.

28. Think. Check. Submit. https://thinkchecksubmit.org Accessed September 23, 2023.

29. Cabells Predatory Reports Criteria v 1.1. March 20, 2019. Cabells. https://blog.cabells.com/2019/03/20/predatoryreport-criteria-v1-1/ Accessed September 23, 2023.